Replace project chaos with structured, reliable support that keeps delivery on track.

Overview

Engineering administration is the backbone of project delivery — the quiet engine that keeps QA/QC, documentation, testing, survey, registers and daily coordination running smoothly. MESCo delivers structured, project-specific engineering administration frameworks that keep information flowing, records accurate and teams aligned. We turn contract requirements, design data and client specifications into organised, traceable systems the project can actually run on — not spreadsheets buried in emails or registers updated once a week.

Every project produces mountains of information: tests, approvals, lot updates, NCRs, survey checks, close-out evidence, document revisions. Without a structured engine room, this becomes noise — and noise becomes delay, rework and compliance gaps. MESCo builds engineering admin systems that put order back into the operation. Lot registers stay current. ITPs stay aligned. Testing remains traceable. NCRs move quickly. Documentation stays controlled. Delivery becomes predictable.

The Problem

Most projects carry engineering admin as an afterthought. Registers fall behind. Test results arrive but aren’t logged. ITPs aren’t followed because nobody maintains them. Survey data isn’t cross-checked. NCRs sit open for weeks. Design changes don’t flow through to the field. Document control becomes reactive. Daily coordination relies on memory instead of systems.

The result: lot boundaries unclear, missing test evidence, approvals delayed, close-out takes months instead of weeks, retention gets held, auditors uncover discrepancies, site teams work blind, guessing instead of verifying.

When engineering administration fails, quality fails. Programs slip. Compliance breaks. Handover suffers. Teams burn out.

What’s Included

• Lot Register Management — daily updates, traceability links, close-out tracking, specification alignment, and federation with ITPs and testing flows.
• ITP Coordination — hold/witness point scheduling, sign-off management, specification checks and real-time tracking of inspection progress.
• Test Record Administration — lab result intake, pass/fail verification, data logging, automated validation, linking results to lots and closing out test requirements.
• NCR Management — documentation, root-cause inputs, corrective action tracking, close-out evidence management and reporting.
• Survey Verification Workflow — coordination of survey pickups, conformance checks, foundation verifications and linking as-cons to lot completion.
• Design Change Control — tracking RFIs, TQs and revisions; distributing updates to stakeholders; ensuring updated criteria flow into QA/QC tools.
• Document Control Integration — structured folder system, version control, naming conventions, issued-for-use registers and controlled document distribution.
• Daily Coordination & Reporting — QA/QC summaries, test status, design queries, ITP progress, NCR updates, and next-day readiness items.
• Close-Out Preparation — early evidence capture, lot-by-lot checklists, defect tracking, test record collation and turnover pack pre-build.
• Stakeholder Interface — liaison with EPCMs, labs, surveyors, subcontractors and client engineering teams to keep approvals moving and decisions flowing.

How It Works

1. Systems Review — We review your design data, contract requirements, ITPs, testing schedule, QA/QC framework, document control system and project sequencing. We identify gaps, inefficiencies and missing flows.
2. Framework Setup — We build structured engineering admin systems — lot registers, ITP tracking flows, testing workflows, NCR processes, survey verification plans and controlled documentation paths.
3. Integration — We ensure every system aligns: design to ITPs to test schedule to survey to NCR workflow to close-out. Nothing isolated. Nothing orphaned. Everything connected.
4. Daily Coordination — We administer registers, update progress, log results, track sign-offs, escalate NCRs, coordinate survey and testing, and ensure all QA/QC evidence stays up to date in real time.
5. Reporting & Transparency — We deliver clear daily, weekly and/or monthly reporting — QA status, open NCRs, testing progress, upcoming ITPs, survey requirements, and design clarifications.
6. Close-Out Enablement — As the project progresses, we build the backbone of your turnover package. Test results are logged, lot evidence is organised, surveys are filed, NCRs are closed and ITPs are completed.

Deliverables

• Lot register (live, accurate, fully traceable)
• ITP tracking system with hold/witness point oversight
• Test record intake, validation and traceability logs
• NCR log with corrective actions and closure evidence
• Survey verification workflow and documentation
• Design change register (RFIs, TQs, revisions)
• Controlled document index and issue records
• Daily or weekly QA/QC status reporting
• Pre-built close-out pack framework
• Evidence folders for turnover documentation
• Action tracking and escalation logs

Who It’s For

• Contractors needing structured engineering support to maintain QA/QC accuracy and project momentum.
• Projects with high testing volume, multiple lots, complex sequencing or tight documentation requirements.
• EPCM-led works requiring clean, defensible records and rapid approval flow.
• Teams without a dedicated project engineer or where existing engineers are overloaded.
• Principal contractors needing consistent daily coordination, document control and QA support.
• Projects targeting smooth, fast, first-time-pass close-out.